An assessment of the integrated financial management information system implementation: a case study of the ministry of finance.

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Michelo, Mainza
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The University of Zambia
The study sought to establish an assessment of the Integrated Financial Management Information System (IFMIS) implementation in Zambia’s Ministry of Finance. Precisely, the following objectives guided the study: to establish the Extent to which IFMIS has been implemented (EII), the Contribution of IFMIS to the Management of Public Funds (CIMPF) and the extent to which Government Bureaucratic Processes (IPSBP) have been improved. A descriptive survey design was employed and a sampled population of 300 Ministry of Finance staff from January to October, 2018. Data collection instruments used were questionnaires structured and focused interviews. The analysis of data employed SPSS which generated frequency tables, measures of central tendency, analysis through the Likert scale and interdependence through the systematic use of the Pearson Correlations, Multiple Regression, and ANOVA. The study indicated a moderately strong positive linear relationship (r = 0.667, R2 = 0.445, adjusted R2 = 0.417 and std error = 0.604) between IFIMIS Implementation (III) and Management of Public Funds (CIMPF).The study further revealed that IFMIS had a minimally positive impact averaging 3.6 on the Likert scale because all the factors investigated were positioned as borderline regarding IFMIS Impact in the Ministry of Finance. The Contribution of IFMIS to the Management of Public Funds (CIMPF) was found to have the highest impact factor (3.9) while Extent to which IFMIS has been implemented (EII) had the least at 3.3. All the hypotheses tested revealed the presence of a positive linear interrelationship between the factors investigated and the dependent variable Impact of IFMIS implementation (III). While relative and moderate gains have been recorded, the Ministry of Finance however still encounters considerable Public Financial management challenges such as the lack of skills by the users, partial support to other departments that are regarded as non-accounting staff. Therefore, based on the findings and in order to fully benefit from IFMIS, the following recommendations emerged: 1.The Ministry of Finance should build a sustainable Financial Infrastructure (FI) for better implementation and scaling up of IFMIS. 2. Government should set up clear ownership and responsibilities on the IFMIS assignment to specific Department for better coordination and reporting on IFMIS activities.
FMS (Information retrieval system). , FMS (Information retrieval system)--Zambia. , Integrated Financial Management Information System.